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Non-Member Facility Use Policy

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 (Policy Revised October, 2010)

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Overview

The Trinity Church facilities and properties are maintained for God's glory and to promote His kingdom here on earth. The Facility Use policy has been established to assist in accomplishing these objectives. Respect the Policy guidelines and treat the facilities and properties as if they belong to God, because they do. While making use of the facilities, remember at all times to use them with reverence and dignity.

General Requirements

Kitchen Equipment—No kitchen equipment/dishes etc. belonging to Trinity shall be removed from the building.

Scheduling—All meetings and events must be scheduled by specifying rooms and times when contacting the Office Manager at 457-1630.

Nurseries—The nursery rooms are available only for Trinity church events.

Restrictions—Use of tobacco, alcoholic beverages, dancing, and red punch is prohibited in church facilities.

Responsibilities—Trinity Church is not responsible for injuries that may occur during the use of the facilities or for any personal property of the participants. The tenant is responsible and will reimburse the church for any excessive costs incurred for special facility, fixture, or equipment damage, cleaning required, excessive phone charges, etc.

Exceptions—Any requirements, restrictions, or usage requests as mentioned or omitted from this Policy may be further defined or approved by the Facilities Usage Team of Trinity Church.

Other Religious or Church Affiliated Organizations

All requests for use of Trinity facilities by church affiliated groups and organizations (other than Trinity Church) must be approved by Trinity Council.

Weddings

    • If our facilities are to be used for weddings, we require the bride and groom be members in good standing of an evangelical church. If questions arise with this guideline, the Office Manager will consult with the Trinity pastor or the elders and may deny a request without cause.
    • Requests for non-member weddings will not be taken more than 12 months in advance.
    • All Saturday weddings must be completed and the facilities vacated by 5 P.M. (to allow time for adequate cleaning and preparation for Sunday worship). An exception may be made past 5 p.m. with an additional fee per one-half hour (not to exceed 6:00 p.m.).
    • The burning of wax candles is not permitted in the aisles or pews. It is permissible to burn candles only on the platform and only if the carpet is protected from dripping wax.
    • No rice, birdseed, or confetti may be thrown inside the facilities or on church property.
    • Facility decoration for weddings may begin no earlier than the afternoon of the day prior to the wedding (usually rehearsal day).
    • Arrangements for pastors, organists, soloists, etc. must be made (and applicable fees paid) directly with them (SEE Marriage Policy).
    • No non-members weddings will be scheduled during the month of December, or on holiday weekends throughout the year. To maintain availability for Trinity church functions and member activities, scheduling of non-member weddings will be limited to one per four-weekend month and two in a five-weekend month.

Use Fee Schedule

The following fee schedule will apply for the use of Trinity Church facilities. These fees are subject to change.

All fees must be paid when submitting the Facility Use Agreement or the request will not be held (except for member family gatherings-holiday season). Please make checks payable to Trinity Christian Reformed Church and submit to the church office at O-60 Port Sheldon, Grandville, MI 49418.

Deposit Fee:  A deposit fee equal to the room fee (with a maximum of $50) must be paid at the same time as room rental.  This fee will be returned to the renter within14 days of the rental as long as there were no damages or other causes for forfeiture.

Non-Member Uses:

Wedding/Rehearsal (ceremony only, NO food or punch allowed) -- $800 + $50 deposit

  • Includes rehearsal time, wedding coordinator for facility purposes, and sound operator.
  • Additional fee of $50 per one half hour past 5 p.m., if applicable not to exceed past 6 p.m.

Piano recitals -- $50 + $50 deposit

  • Worship Center/meeting room
  • Must have adult Trinity member "host" for contact/coordination purposes

Retreats (ie: Walk to Emmaus, TEC) -- $250 per day + $50 deposit per day

  • Use of Activity Center, meeting rooms, kitchen, Worship Center*
  • Includes pre and post-retreat meetings
  • Facility exit signs and/or emergency lights may not be covered for any reason
  • Must have adult Trinity member "host" for contact/coordination purposes

Non-profit organizations

(Includes all schools other than Christian Day Schools)(ie: meetings, rallies, conferences, luncheons)

User of Activity Center, meeting rooms, and kitchen    $250 per day + $50 deposit
Worship Center* additional    $50 per day + $50 deposit
Meeting Room (each)    $25 per day + $25 deposit

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Sound Equipment Usage

Any use of sound equipment must be arranged with Trinity's Sound Team. Cost to be determined by Sound Team and will depend on length of use, equipment required, etc.

Forms

download Download the policy and application in PDF format

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